The Power of Shared Spaces: Designing Offices for Engagement, Wellbeing, and Creativity

Shared spaces in offices are becoming an essential part of modern work environments. According to Gensler research*, only 14% of respondents prefer working in a traditional office setting. Instead, employees are looking for spaces that combine functionality with an engaging user experience.

More and more, people want to step outside formal business settings and seek environments that feel natural, creative, and homelike. They long for a closer connection to nature, a sense of community, and dynamic experiences that spark imagination. That’s why workplaces need spaces that foster relationships, support productivity, and enhance overall wellbeing

Why do shared spaces matter?

First, they boost efficiency and employee engagement. Relaxation zones, kitchens, and meeting rooms encourage spontaneous interactions that can spark new ideas and solutions.

Second, they strengthen organizational culture. Shared areas bring people together, encourage informal meetings, and help build stronger connections across teams.

Third, they have a major impact on employee well:being. Quiet zones and meditation spaces reduce stress and improve overall mental health. Employees also value the ability to choose a workspace that matches their needs and mood at any given time.

What to focus on when designing shared spaces?

1. Flexibility and variety

Employees expect access to different types of spaces – from quiet focus zones, to collaborative areas, to places for relaxation. Shared spaces should be designed to adapt, supporting multiple work modes depending on the situation.

Recommended furniture: modular, agile, acoustic solutions

2. Acoustic comfort

Shared spaces should not only bring people together but also provide the right conditions for conversations, collaboration, and recovery. A well-designed acoustic environment minimizes noise while creating an atmosphere that supports communication and balance between integration and privacy.

Solutons: Acoustic booths: Treehouse, Flathouse, Quadra, panele i ekrany akustyczne, meble i akustyczne boxy

3. Ergonomics and seating comfort

Functional swivel chairs and comfortable conference chairs are essential for ergonomic workstations, supporting posture and reducing muscle tension. Height-adjustable tables, as well as chairs and stools with high-quality cushioning, give employees the flexibility to work comfortably while sitting or standing.

Recommended furniture: Belt, Spin, stołki i wysokie krzesła: Lift i Lupp, tables HR

4. Access to outdoor spaces

Access to outdoor areas is a vital part of workplace design. Such spaces can serve as meditative retreats or social hubs, positively influencing employees’ physical and mental health.
 

Outdoor frnture: Gummy Bear, Split

Designing shared spaces should focus on creating environments that support diverse employee needs. The office today is more than just a place to work – it’s a space that connects people, inspires creativity, and allows for rest. Ergonomic chairs, modular furniture, agile solutions, and thoughtful acoustic design make work more comfortable and effective. Access to fresh air and natural surroundings further enhances wellbeing and energy levels.